Question: Can I add a new inventory item while doing a Non-Purchase Order?
 
Answer:

AUTO ADD INVENTORY WHEN RECEIVING ON A NON-PO RECEIVER

Inventory can be added in different ways. The easiest by far is to import an existing file, but sometimes that is not possible; in which case, each item can be entered individually by hand, or received via purchase orders and/or non-purchase order receivers. Either of the latter two choices will better serve you in the long run. Inventory can also be added on the fly at your sales stations by selecting the AUTO-CREATE NOT FOUND INVENTORY option in your station setups.

The advantage of using the purchase order or non-purchase order routines is that it will establish a history from when it was received, true cost, vendor cost, shipping costs, etc. Directly entering inventory by other means will not. Although it is possible to create a Purchase Order to create and enter a new item in inventory, the same results are achieved much more easily through use of the NON-PURCHASE ORDER receiver.

Using the non-purchase order routine:

1. Select VENDORS from the main menu tool bar, select RECEIVE INVENTORY from the dropdown, then NON-PURCHASE ORDER RECEIVE.

2. You will be prompted to enter a vendor; select one now.

3. Scan or enter the barcode of the new item.

4. This software will automatically load the INVENTORY QUICK ADD screen if the barcode is not found to enter the new item.

5. There are three large buttons on the bottom of the form, to add a new inventory item click NEW.

6. This software will generate an SKU number for the item, and fills in the barcode number with the number you entered in the previous step. The form is already in edit mode, so if you want to do it now you may enter a description, and any of the other fields on the form. It is not mandatory for anything to be filled in at this time; only the SKU and barcode is needed to add the item to the database.

7. Click on the SAVE button to save the record in the inventory file.

8. Click on CLOSE to exit the form and return to the receiver where you can now enter the quantity received.

9. When you post the receiver to inventory, the quantities received, barcode, and SKU numbers will be included in that item’s inventory record, along with any of the other information you entered while in step six (6).

10. Verify that the new item is in your inventory by opening the inventory screen and searching. It should be there with all of the information you entered.