Function Keys    
Use the following function keys for speed and simplicity:

F1 : Activate help system.

This function key activates the Windows style built-in help. It is active throughout the system.

F2 : Save Transaction.

The F2 function key is used in the data entry forms throughout the system and allows the user to use the keyboard to save the entered data by pressing F2.

F3 : Print Transaction.

The F3 function key is used to print reports, invoices, quotes, purchase orders and more.

To choose the printer destination, you have to use the mouse and right click on the F3 Print key to access the printer dialog box.

F4 : Delete Transaction (Invoicing & Purchasing).

The F4 function key is used to delete transactions in the data entry screens such as invoicing, purchasing and more. The system will ask for delete confirmation before proceeding.

F5 : Process Payment (Invoicing & Purchasing).

Pressing the F5 function key in the invoicing the purchasing screens will activate the payment screen to pay a single invoice or purchase.

F7 : Produce a list of outstanding invoices in invoicing and purchasing

Pressing F7 in the invoicing or purchasing screens will produce a list of all of the outstanding (unpaid) invoices or purchases for the past 12 months. To view a list of invoices for either one client or supplier, enter the client or supplier code before pressing F7 in the invoicing or purchasing screen.

F8 : Search by for serial number.

Pressing F8 will prompt the user to supply a serial number to search for. The serial number has to be exactly as entered, otherwise the search will fail. If you have more than one serial number for 2 different items, you can use the UP/DOWN arrow keys to scroll through them.

F9 : Search by Part Number.

Pressing F9 will prompt the user to supply a part number to search for, if the part number did not exist, the system will display the stock list with the nearest part number highlighted.

Shift+F9 : Search by Equivalent Part Number

Pressing the SHIFT and F9 combination will prompt the user to supply an equivalent part number to search for.

F10 : Search by Part Details

Pressing F10 will prompt the user to enter an item details to search for, You can enter the first few letters of the item details and the system will produce the stock list sorted by item details with the search string or its nearest at the top of the list.

SHIFT+F10 : Search by Parts Other Details

Pressing the SHIFT and F10 key combination will prompt the user to enter the item other details to search for. To view the items other details in the stock search list, it should have been enabled from the Maintenance > System Setup > Stock menu

F11 : Calendar.

Pressing F11 will show the calendar with the current date highlighted. Use the arrow keys to move between dates, then press <Enter> to transfer the date from the calendar to a date field.

F12 : Calculator

Pressing F12 key will open the Windows calculator. Pressing F12 again will open another instance of the Windows calculator.

<Alt>+F12 : Open Cash Drawer if connected

Pressing Alt and F12 key combination will open the cash drawer if installed and connected. To install a cash drawer, go to Maintenance > System Setup > Hardware.

<Ctrl>+F12 : Change user

Press the Control and F12 keys combination allows the system to change the logged in user, if an invalid password was entered 3 times, the system will close down.

<Shift>+F12 : Print Labels in Invoicing & Purchasing screens

Use this key combination to print labels and bar codes for your stock items. The output can be directed to any printer and can be started from any position on the page by choosing the row and column values.

Print (F3) and Windows Print Dialog Box

To print to the default printer, select Print (F3) anywhere this print button is available,

If you right-click on the Print (F3) button, the Windows print dialog will be displayed.

This will allow you to choose the printer/destination. This could be a local printer, network printer or a fax. (to send invoices, quotes or purchase orders as a fax, you need to have a modem installed or connected to your system with fax software on your system. Windows comes with a fax software you can use. Otherwise, there are many packages that you can use as Fax Software.